The Condense Data utility doesn’t affect A/R collections. The reports, however, may take longer to generate due to the increased file size. The sales and purchase reports are built from the original transaction data, not the condensed data. The Condense Data utility does not impact these reports, and all transactions included in the report will remain intact. Also, the tax collected will show zero as it comes from the invoices, which no longer exist. A Condensed journal entry features an amount credited to income accounts, but QuickBooks doesn’t know what part of the income is taxable or non-taxable. Reports filtered by Class will also be affected, as any transactions summarized by the utility will not have classes assigned. These reports for the Condense period will be inaccurate and there are no links from cash into income or from cash out to expenses. Item-based reports such as Sales and Purchase reports, Job Costing reports, and A/R and A/P Aging reports, will be blank.
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It’s also important to note that condensing affects various reports, including: Account-Based ReportsĪccount-based reports such as Profit & Loss (accrual), Balance Sheet (accrual), Statement of Cash Flows (accrual), and Trial Balance (accrual), will be accurate as entries on accounts are not affected. Transactions associated with non-condensable transactions.Estimates are linked to invoices, but sales tax is not paid in Pay Sales Tax.It is impossible to link bill credits with bill payment checks if they are not linked properly.Payments recorded to Undeposited Funds, bills,.Refund checks if they’re not properly linked to each other.The Condense Data utility does not remove certain transactions, including: In case the use of the condense feature to rectify the damage is unsuccessful, you will be left with only two choices: In case of a damaged company file, try resolving data damage on your company file via other troubleshooting methods. Also, open transactions are not condensed, and the file size is unaffected.
Inventory items will not reduce your lists, and very few transactions will be consolidated. It May or May not Affect the Size of Your Company Fileĭepending on whether you use inventory items, condensing may affect the company size file.
You have upgraded all your system hardware.Things You Should Know Before You Use the Condense Data Utility It can’t be Undoneīefore condensing, it’s important to know that it can’t be undone at a later point, so make sure you use it as the last option to improve performance.
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